Accounts payable/receivable (AP/AR) is the unglamorous, tedious back-office chore that accounting firms grudgingly manage. Processes are often manual, messy and margin-killers. That’s why so many firms push it to the bottom of the priority list.
But despite the tedium, AP/AR remains a critical component of firm operations. This creates the ultimate dilemma. Firms can’t ignore it, but they also can’t allow it to eat up margins, kill staff and diminish clients’ goodwill.
The good news? Modern tools and smarter packaging finally give firms a way out of the dilemma.
Firms can turn AP/AR from a margin drainer to a high-value, strategic service by packaging offerings in two distinct, client-centered models: Oversight Light and Full-Service.
Pairing Melio’s intuitive platform with modern firm workflows, it becomes possible to cover both ends of the spectrum from basic to full-service while capturing new revenue opportunities and building deeper client relationships.
Here’s how it breaks down:
AP/AR Oversight Light Package
For the wider SMB market, Oversight Lite leverages Melio so clients can be the ones “pressing the button” within a guardrail-safe and guided environment. The accountant acts as monitor and mentor setting up workflows, reviewing payments and ensuring compliance, but not executing every transaction themselves.
This is a great option for firms who don’t want to “press the button” but still want to support clients with AP/AR and bring in a new revenue stream.
Here’s how this looks:
The client pays bills and manages day-to-day AP/AR while the firm retains full visibility and can step in when needed.
Guardrails can be personalized, including approval thresholds, audit trails and role-based permissions, keeping control strictly where needed and without stifling the client’s workflow.
Pricing is structured around oversight and advisory value rather than transactional processing, often as a flat monthly advisory fee, setup fee or à la carte bill review fee.
This model is also scalable to serve smaller clients (i.e., those under $1 million in revenue) who cannot justify the cost or complexity of full outsourcing, but still benefit from the clarity, reporting and support from professional oversight.
Full-service AP/AR Package
Full-service represents premium Client Accounting Services (CAS) at its best. It’s the firm that “presses the button,” manages bill payments and handles workflow details for the client.
This package is engineered for clients who value total hands-off simplicity and rely on their advisors for turnkey finance operations. This sets up firms to price based on value and offer additional services down the line:
The accountant controls the process end-to-end from vendor onboarding through payment execution to reconciliation and reporting.
Pricing reflects a value-based, premium CAS fee that encompasses the time, risk and workflow integration involved. Firms can also further leverage tiered packages.
Full service is perfect for businesses with complex needs, higher AP/AR volumes or whose owners lack the bandwidth or desire to touch the financial backend.
How to structure, price and monetize
Both packages can be co-branded, layered with value-added features and marketed to clients based on their size, complexity and internal preferences. The accountant signs up clients directly, tailoring roles and permissions to business needs. This ensures stickiness and the monetization of both acquisition and oversight. It also opens the door to additional services that clients will highly value.
Take credit card advisory as a good example. With Melio’s pay-by-card feature, accountants can offer clients meaningful advice on extending cash flow, earning rewards and creating custom financing strategies for large bills. This elevates the accountant’s value from processor to proactive advisor, commanding premium fees for client coaching and execution.
How Points Redemption Becomes an Advisory Opportunity
Most firms don’t think about credit card reward points as an advisory opportunity, but they should. Here’s a clear example of how this service benefits clients and opens the door to a new advisory revenue stream.
Nick, a trusted advisor, had been stacking Chase Ultimate Rewards points and knew most people missed out on the value, like redeeming for Amazon purchases at just 1 cent per point. When JetBlue partnered with Japan Airlines, Nick jumped on the chance to transfer 370,000 Chase points through JetBlue for two first-class tickets to Japan, a $36,000 value.
Realizing the power of this strategy, Nick began helping clients, especially high-spending restaurant owners, turn everyday expenses into valuable points using business cards like Chase Ink and Capital One. Instead of just handling AP, Nick realized that the firm could extend advisory services by advising clients to earn and redeem points strategically, unlocking huge ROI and laying the groundwork for a “Points Advisory” service.
Accountants play a crucial coaching role here, guiding clients on responsible usage and opening deeper cash flow conversations.
Beyond reward points, advisory also extends to payment options like fast pay and pay overtime, both features supported in Melio:
Fast payments. Quick payment options are all about keeping vendor relationships strong and avoiding late fees. Fast payments not only reduce friction and keep the business running smoothly, they also let accountants map out payment schedules for clients to ensure bills are paid on time, every time. That means less risk and more trust, both inside the firm and with vendors.
Pay over time: This feature enables SMB`s to turn big bills into manageable installments to free up cash flow and avoid the stress of large cash outflows. Firms can advise clients on which payments to split and how to leverage financing options, adding a strategic layer to their services that helps clients stay liquid and ready for new opportunities.
Smart features like these allow firms to dig deep into a client’s cash flow situation and offer tailored guidance rather than serving as mere bill processors. It’s a win-win with firms expanding advisory opportunities and clients getting some financial breathing room.
Turning Operations Into Opportunity
Rather than pushing all clients into one model, Melio’s platform enables accountants to build a true channel that matches the right AP/AR solution to each client’s needs while retaining a central view and monetizing guidance. Firms benefit from:
Dual revenue streams, including full-service CAS and basic oversight advisory.
Better client collaboration as accountants invite clients, set up workflows and monitor AP/AR in real time.
Customizable guardrails that foster trust and compliance, allowing delegation while protecting firm and client interests.
The ability to scale both service models alongside new firm growth, acquisitions or shifts in client base.
By packaging AP/AR two ways, accountants move past messy back-office work into the future of high-margin, advisory-first services. It’s how they are creating a smarter, saner and far more profitable channel for both the firm and their clients.
